New guidance offered on the showing of live sports events at public premises

Barrow Borough Council has recently reviewed published guidance from the Local Government Association on the showing of live sport in public premises. 

Central to the government guidelines on the reopening of pubs and restaurants, is the development of an appropriate COVID-19 risk assessment with specific controls in place to prevent the spread of the virus. 

Each assessment will depend on the nature and size of the individual business. 

Relevant issues for a risk assessment to be considered are: 

• The number of people able to access the premises safely 

• How seating areas will be spaced out/rearranged to enable social distancing 

• How mechanisms for ordering/serving food and drink will be managed to reduce social  contact (table service, apps etc) 

• Processes for cleaning and hand sanitising 

• Use of PPE/plastic screens 

• Approach to screening live sport, snooker/pool and other activities, and how the risks will be managed 

• A robust and consistent system of collecting all customer details, to assist the NHS track and trace scheme

Following our review of the LGA guidance, the screening of live sport is permitted. However, this must be included in a premises risk assessment that details what mitigation measures the premises will put in place to prevent shouting and chanting - both actions which may increase the transmission of COVID-19. 

Maintaining records of Staff, Customers and Visitors 

Organisations in certain sectors should collect details and maintain records of staff, customers and visitors on their premises to support NHS Test and Trace. 

The easing of social and economic lockdown measures following the COVID-19 outbreak is being supported by NHS Test and Trace. You should assist this service by keeping a temporary record of your customers and visitors for 21 days, in a way that is manageable for your organisation, and assist NHS Test and Trace with requests for that data if needed. This could help contain clusters or outbreaks. 

The simple rules to follow are: 

• You should only ask people for the specific information that has been set out in government guidance

• You should be clear, open and honest with people about what you are doing with their personal information

• You must look after the personal data you collect

• You cannot use the personal information that you collect for contact tracing for other purposes, such as direct marketing, profiling or data analytics

• You should not keep the personal data for longer than the government guidelines specify

The following links offer useful guidance on how to do so: 

https://www.gov.uk/guidance/maintaining-records-of-staff-customers-and-visitors-to- support-nhs-test-and-trace 

https://ico.org.uk/global/data-protection-and-coronavirus-information-hub/contact-tracing- protecting-customer-and-visitor-details/ 

If you have any queries, please contact the Public Protection team via email: commercial@barrowbc.gov.uk